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Dates

Start Date and Due Date are essential scheduling attributes in 5day.io that define the planned timeline for a task or subtask.

The Start Date indicates when work is expected to begin, while the Due Date represents the target completion deadline.

These dates help teams plan, prioritize, and execute work more effectively. Each task and subtask comes with its own independent date range.

Dates play a vital role in generating views, filters, workload balancing, and time-sensitive reports across the system. They also directly influence status indicators like Overdue.

Permission Set​

The ability to assign or edit dates is governed by the Edit Task permission set:

  • Edit All – User can assign/change dates for any task or subtask.
  • Edit Owned – User can manage dates only for tasks/subtasks they own.
  • Edit Related – User can update dates for tasks within their associated projects.
  • Edit None – User cannot add or modify dates.

Refer Roles and Permission for more details.

Generic Details​

Every task and subtask in 5day.io includes Start Date and Due Date as default fields.

These fields are non-removable and are part of the core task framework.

The date format displayed is based on user preference and can be configured via:
My Profile → Display Settings → Date Format.

Dates are validated automatically:

  • Due Date cannot be earlier than Start Date.
  • It’s recommended to align task dates within the parent project’s date range for consistency.

Add Dates​

Task/Subtask Details​

  1. Open a Task or Subtask Details.
  2. Locate the Start Date and Due Date fields.
  3. Select dates using the system calendar and save the task.
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List View / Board View​

  1. If dates are not visible in the selected view, click Customize.
  2. Enable Start Date and Due Date from the list of fields.
  3. Reorder fields using drag and drop, then save the view.
  4. Click into the field to select and assign a date.
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My Work​

  1. Navigate to My Work.
  2. Select the task you wish to update.
  3. In the detail view, add or update Start Date and Due Date accordingly.

Bulk Update​

  1. Select multiple tasks/subtasks in list or board view.
  2. Click Bulk Update from the action toolbar.
  3. Choose either Start Date or Due Date as required.
  4. Apply the date; all selected tasks/subtasks will be updated with that value.
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Quick Add (During Task Creation)​

  1. While creating a new task, after adding name and location,
    locate the Date field.
  2. Select the Start Date and Due Date from the date picker.
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Remove Dates​

Note: Start Date and Due Date cannot be entirely removed, but values can be cleared.

Task/Subtask Details​

  1. Open the task/subtask and clear the existing date from the field.

List View / Board View​

  1. Click into the date field and clear the selection if previously added.

My Work​

  1. Access the task from My Work and remove the date fields by clearing their content.

Overdue​

A task or subtask is considered Overdue when the Due Date has passed, and the item is not marked as Completed.

Generic Points

If a task’s Due Date has passed and its status is still Open, In Progress, or any other non-final state,
the system will automatically tag it as Overdue.

This tag will be visible across the platform in:

  • List View
  • Board View
  • Task/Subtask Detail View
  • My Work (Refer to the “My Work” help guide for details on filtering Overdue items.)

Quick Notes

  • Due Date cannot be earlier than Start Date.

  • For effective planning, align task dates with their parent project’s timeline.

  • Tasks with missed Due Dates that are not marked as Completed will automatically reflect Overdue status.

  • Other References​